Volunteer Requirements
The success of a Swim Club is dependent on active parent involvement and participation. Each family with a swimmer in the competitive program will be required to earn points in order to ensure that the effort to operate the club and its swim meets/fundraising/swimmer events is shared in an equitable manner.
Volunteer requirements and credit values are listed in the tables below. Volunteer requirements not fulfilled by the end of the season are charged to the swim account of the member with the following calculation (points remaining x 3 x current Ontario minimum wage per hour).
Volunteer Point Requirements for 2025-2026
| Number and Level of swimmers | Volunteer Points Required | Service Hour Buy-Out |
|---|---|---|
| 1 or more AG-Devo swimmers | 4 | Minimum wage / hour x 3* |
| 1 or more AG-Train swimmer | 8 | Minimum wage / hour x 3* |
| 1 or more AG Devo and 1 or more AG-Train swimmers | 11 | Minimum wage / hour x 3* |
| 1 AG-Race/Jr/Sr swimmer | 12 | Minimum wage / hour x 3* |
| 1 AG-Dev/Train and 1 AG-Race/Jr/Sr swimmer | 13 | Minimum wage / hour x 3* |
| Any combo of 2 or more AG Devo/Train and 1 AG-Race/Jr/Sr | 14 | Minimum wage / hour x 3* |
| Any combo of 1 or more AG Devo/Train and 2 or more AG-Race/Jr/Sr swimmers | 15 | Minimum wage / hour x 3* |
| 2 or more AG-Race/Jr/Sr swimmers | 15 | Minimum wage / hour x 3* |
*Points x 3 x current Ontario minumum wage. Family will pay the current minimum wage x3 for each missing point. For example, if a family did 4 points out of 8, they can buy-out 4 points by paying 4 x 3 x minimum wage/hr
Swim Meets
The Peterborough Swim Club typically hosts 2 or more time trials or swim meets per year (currently at the Trent University Pool).
- Swim meets are run completely by club volunteers BUT are critical to the operation of the Club as they provide our swimmers opportunities to compete AND earn the Club money through competition fees charged to swimmers/race or /meet.
- All families (parents or swimmers 14 and over) are EXPECTED to work a minimum number of the sessions at every hosted meet.
- Jobs vary from meet preparation, set up/tear down, officiating, food/concession coordination, concession staffing and food preparation depending on nature of meet and venue at which the meet is being held (note: currently we do not have the opportunity to provide food at our home hosted meets).
- Volunteering as an official at a team hosted or away meets (hosted by other clubs) is a great way to fulfill your volunteer requirements, and a great way to be closer to the action and see your swimmer compete!
For the 2025-2026 swim season, a minimum of 2 volunteer points must be earned "On Deck". "On Deck" includes working at a swim meet (home or away), training for an officials position on deck, or preparing for a swim meet (competition coordinator).
Note: On Deck hours not fulfilled will be charged at 1.5 times current Ontario Minimum wage.
How to earn / fulfill your volunteer hr requirements*
| Position | Description | Volunteer Points |
|---|---|---|
| Official at Home / Away Meets | Work a minimum of one session at a home or away meet as an official | 1 point/session |
| Official at Time Trial | Work as an official at a home time trial event | 1 point/session |
| Safety Marshall | On-deck Safety Marshall at a homeor away meet | 1 point/session |
| Runner | Collects results sheets during a meet | 0.5 points/session |
| Awards at home meets | Helps coordinate awards at a home meet | 0.5 points/session |
| Equipment Setup/Take Down | Help in the setup and takedown of the timing or other equipment | 1 point/meet |
| Attendance to Officials Clinic | Complete the course and receive the necessary signatures that you attended the clinic | 1 point/training (max 3 hours) |
| Food Coordinator at Meet | Organize food volunteers and supplies before and during a team hosted meet | 3 points |
| Food Volunteer at Meet | Work one session at a team hosted meet to supervise food supply and clean-up. Simple provision/donation of food does not equal to service. | 1 point |
| Swim-a-thon Coordinator | Organize and coordinate this fundraising activity | 3 points |
| Attendance at AGM | Family rep attendance at the yearly AGM | 0.33 point |
| Fundraising Coordinator | Coordinate a specific fundraising activity supervised by the Fundraising Chair | 2 points |
| Bingo Coordinator | Non-Board position, organize and coordinate this fundraising activity throughout the swim season | 6 points |
| Officials Chair | Non-Board position, recruit, organize training of and coordination of officials | 6 points |
| Regular Board Member | Active regular member of the PTBO SC Board of Directors. Attend at least 80% of the meetings and fill specific duties. | 8 points |
| Membership Chair | Participate as regular Board member and coordinate Membership operations | 11 points |
| Fundraising Chair | Participate as regular Board member and coordinate Fundraising activities throughout year | 10 points |
| Communications Chair | Participate as regular Board member and coordinate Communications activities throughout year | 10 points |
| Team Manager | Participate as regular Board member and manage/coordinate Team events/activities throughout year | 12 points |
| Team Treasurer | Participate as regular Board member and fill roles of Treasurer | 12 points |
| Meet Manager | Participate as regular Board member and runs and organizes the club’s hosted meets | 12 points |
| Club Vice President | Fill responsibilities as Board Vice President throughout year | 12 points |
| Club President | Fill responsibilities as Board President throughout year | 14 points |
| Head Chaperone | Lead chaperone at away team meets/events - organizes the food requirements, room coordination, and supervises/recruits chaperones | 1 point/3hrs |
| TPASC Bus Chaperone | Accompany swimmers on bus to TPASC for training | 2 points/trip |
Reviewed and passed by Club Board August 6, 2024.
*Please note at this time, members cannot see their volunteer points worked – to confirm what your current status is, please email treasurer@ptboswimclub.com to learn more.
Have an idea of how to help the Club not listed in the table?
Please contact the Club Vice President, David Jonkers (vicepresident@ptboswimclub.com) to discuss.
Volunteer Reporting
As you work volunteer hours, we ask that you submit them using the form found at:
Officials Incentives Program
As you work volunteer hours, we ask that you submit them using the form found at:
Families are encouraged to spend some time learning more about the officiating process by visiting the Swim Ontario website. There is no better place to be than on deck at a competitive swim meet!
Parents/Families attaining the following Officiating Levels will receive the following:
- Level 2 Official – each qualifying parent receives an Officials Red Shirt and a name tag
- Level 3 Official – each qualifying parent receives a 10% credit (per swimmer) off swim fees
- Level 4 and 5 Official – each qualifying parent receives a 15% credit (per swimmer) off swim fees
- Officials must work a minimum of 6 sessions at their officiating “level” to receive the swim fee credit. Sessions may be worked at home or away meets